- Adhesive, glitter, confetti, confetti cannons, feather boas, excessive feathers, artificial snow, rice, bird seed, sand weights, dance wax, powder, or other similar materials are not allowed.
- The use of incense, candles, fog and fire machines, sparklers, special effects equipment, the burning of any material, or anything producing an open flame/haze/mist is strictly prohibited unless pre-approved by the reservations staff.
- All decorations, displays, and/or signs must be freestanding.
- Nothing can be nailed, tacked, stapled, glued, taped, or otherwise fastened to ceilings, walls, windows, columns, woodwork, painted surfaces, draperies, shades, and doorways. This includes lighting, projectors, microphones, cameras, or projection screens in the rooms. In some facilities, special permissions may be given for using string or blue masking tape to hang decorations from the ceiling and/or to walls.
- If a group would like to hang a banner(s) on the back of the stage or elsewhere, prior permission must be obtained by reservations staff. Banner(s) must be hung and removed with the assistance of Maintenance staff. Arrangements must be made no later than 10 business days prior to the event date.
- Gaffer’s tape or floor tape can be used on wood floors. Prior arrangements will need to be made with the reservation staff to attach items to wood floors.
- Carpet squares or like material must be placed under any decoration, display or sign that could damage floors.
- Any decorations beyond the entrance of the group’s reserved room or on the stairway handrails must be pre-approved by the reservation staff
- Zip Ties are to be used to hang signs from railings with prior approval.
- For this policy directional or event advertisement signs are not considered decorations. Please review the Signage policy for additional information.
- Any painting and/or construction of decorations/displays in the facilities must be approved in advance by the reservation staff.
- Groups are to consult with the reservation staff before using fountains, pools, ice sculptures, or similar decorations.
- Groups are responsible for ensuring that no fluids of any type contact the flooring, including wood floors and carpets.
- Balloon bouquets must be taped, tied down, or secured with something that will not cause damage. Bags weighted with sand are not permitted.
- All exit doors, exit lights, fire sprinkler heads, fire alarm pulls, fire extinguishers, and other emergency or safety equipment must be kept free of obstacles and decorative material. Clear and easy evacuation of the event must always be permitted in the event of an emergency. All halls and stairs must remain unobstructed.
- All decorations must be removed immediately after the event, unless prior arrangements are made with the reservation staff. Trash containers will be provided to assist the group in cleaning up. Group leaving decorations left after an event will incur an excessive cleaning charge. (Please see Additional Charges and Fees)
- If damage or loss occurs to the facility, its furnishing and/or equipment, the group responsible for the reservation will be liable for an excessive cleaning. (Please see Additional Charges and Fees)
- Excessive cleaning and damages include (but are not limited to): Removal of tape, gum, glitter, confetti, food/beverage stains; removal/disposal of balloons, leftover food not in trashcans or bags; repair of furniture, fixtures, floors, walls, ceilings, windows. (Please see Additional Charges and Fees)
- In cases where an outside vendor is providing decorating services or performing for the event, the group must inform the reservation staff at least 10 business days in advance so that the appropriate times are reserved, and space can be set-up prior to their arrival.
- The reservation staff reserves the right to disallow any decorations any time prior to or during an event that may cause damage to the area, be of questionable safety, be sexually explicit, be ethnically/culturally offensive, or conflict with appropriate use of the room.
- Whenever there is a question on the use of something not listed above, it is the sponsoring organization’s responsibility to review with the reservation staff