University Departments/Organizations, Recognized Student Organizations (RSO), and Co-Sponsor/Affiliate groups may reserve outdoor spaces on both City and East Campus.
- All reservations for outdoor spaces need to be made, with finalized event details and approvals, no less than 10 business days prior to the event date.
- All cancellations need to be made no later than 12:00 p.m. the business day before the event date. If the event is on Sunday or Monday, the cancellation needs to be made by 12:00 p.m. on the Friday before the event date.
- In the event of cancellation, if equipment has already been set up and/or equipment has been rented such as generators, the group will be responsible for the charges/fees.
- Non-University groups are required to work with an RSO or UNL Department and provide a certificate of insurance.
- Depending on the event, waivers from participants may be required.
- Outside events may be scheduled as early as 6:00 a.m. and must be completed by 12:00 a.m.
- A noise variance may be required for events with amplified sound scheduled past 10:00 p.m.
- If the event is near Residence Halls or Academic Buildings, the group may be required to notify the appropriate Dean or Residence Director.
- All reservations will depend on the weather. If UNL Landscape Services determines the outdoor space is too wet, snowy, etc. to withstand being damaged by the event, the event will be cancelled. A decision will be made as early as possible but since weather can be unpredictable, the decision may not be able to be made until the day of the event. The Nebraska Unions Reservations office will provide as much communication to the event contact as possible. An alternative location or date should be planned.
- Campus green spaces are not designed for athletic events. There are various utility boxes, irrigation equipment, etc. in the lawn that can be tripped on or fallen on causing possible injury. The lawns are not level with dips, holes, tree roots, etc. that can also cause possible injuries. Lastly, the areas serve a lot of students, faculty and staff for their events and we want to prevent damage to the turf which could make the space unusable for the next event.
- Any athletic or sport-like event such as spike ball, tug of war, bubble soccer, human foosball, touch football, 9 Square, kickball, volleyball, Bucketball, Badminton, etc. will not be allowed on outdoor green spaces. These requests will need to be made through Campus Recreation to be played on the appropriate field surfaces. Contact Campus Rec, 402-472-3467 for athletic events.
- Runs and walks are limited to specific routes on City and East Campus and cannot be altered. Runs and walks can only be held on Saturdays or Sundays from 6:00 a.m. – 5:00 p.m.
- Arrangements can be made to have a temporary fence setup for goat yoga. There is an additional cost for the installation and teardown of the fence.
- Due to the likeness of damaging the turf, events with water activities such as water balloons, slip and slides, water games, dunk tanks, etc. are not permitted on green spaces.
- The celebration of Holi and the use of color powder can be held on the 17th Street Green space, pending availability and all necessary approvals are obtained.
- Proper care needs to be taken to protect the landscape turf, plantings, and related facilities.
- If there is damage beyond normal wear and tear to the site, the group will be charged the cost of repairing or replacing the damage. This will be determined by UNL Landscape Services.
- The use of nails, staples, adhesive, tying, etc. to attach objects to the wooden structures, buildings, trees, poles, etc. are prohibited.
- It is the reserving group’s responsibility to ensure the space they reserve is returned reasonably clean and as close to possible to the original condition they found it. If spaces are left unreasonably dirty, the group will be charged an excessive cleaning fee. (See Outdoor Space Charges)
- Trash containers, recycling containers, and picnic tables may be rented from UNL Landscape Services. Requests must be made no later than 10 business days prior to the event. (See Outdoor Space Charges)
- Some events may require trash containers and/or recycling containers. It is the responsibility of the group to pay for the containers.
- Tables and chairs require prior approval at all Outdoor Spaces. Once approved, rental of tables and chairs must be made by the group through a non-University rental company.
- All vehicles must be parked in designated areas and are never allowed on the grass. If you are having anything delivered, the vehicle will need to remain on the street and the delivery carried to the Outdoor Space. Parking arrangements may be made through Parking and Transit Services, 402-472-1800.
- If the event requires electricity, electrical needs must be requested no later than ten business days prior to the event date.
- Access to restrooms may be limited so getting permission to have a building opening for restroom access or rental of portable restrooms will need to be determined at the time the reservation is made.
- Staking into the ground is not allowed unless previous arrangements have been made. All approved tents, inflatables, etc. will need to be weighted down instead of staked.
- Any beverages need to comply with the University of Nebraska-Lincoln’s exclusive beverage contract.
- Groups serving food need to comply with the University Wide Food Policy.
- The University of Nebraska-Lincoln assumes no responsibility for items, personal or organizational, left unattended.
- The University of Nebraska-Lincoln reserve the right to deny space usage to a group or event if the event scope is beyond the physical or technical abilities of our staff, facilities, or if security concerns cannot be addressed with reasonable staff coverage.
- Reservation requests may also be denied if the organization or event conflicts with the University, State, or Federal policies or regulations.
- Please note the University of Nebraska-Lincoln campus is public so there is no guarantee you will be the only individual/group utilizing the area.
- Please see the Outdoor Space Charges for the usage fee or any other costs associated with renting outdoor green spaces.
Temporary Outdoor Signs
Please see the procedures for Temporary Outdoor Signs.